Administrative Support 3 (Gr6) job in British Columbia at University of

Share on
Employer - University of British Columbia
Job title - Administrative Support 3 (Gr6)
Job Description
Job Posting

Job ID:


Location: Other

Employment Group:

CUPE 2950 (Cler/Secr/Library)

Job Category:

CUPE 2950 Administrative Suppt

Classification Title:

Administrative Support 3 (Gr6)

Business Title:

Administrative Support 3 (Gr6)


Faculty of Medicine


Obstetrics & Gynaecology


$45,660.00 (Annual)

Full/Part Time: Full-Time



Desired Start Date:


Funding Type:

Budget Funded

Closing Date:


Available Openings:


Job Summary

The Program Assistant provides administrative support to the Department of Obstetrics & Gynaecology Education Programs, including the Residency and Gynaecologic Oncology (GyneOnc) Fellowship. The position requires a broad knowledge of UBC Education programs, policies and various Health Authorities including BCWH and VGH.

Organizational Status

The position is accountable to and reports directly to the OBGYN Education Manager and follows direction from both the Residency and GyneOnc Fellowship Program Director(s). The incumbent will work closely with the Residency and GyneOnc Program Directors and will work regularly with faculty members, fellows, and residents.

Work Performed

Residency Program .7 FTE

General Residency Program Support
- Coordinates resident assignments at all training sites ensuring they are affiliated with UBC, coordinating educational licenses, photo ID, keycard access, OR e-slate access, preparation of documents and facilitating temporary hospital privileges -Maintains and distributes all resident call schedules and changes.

Enters schedules and contact information into PHSA and VCH on-call scheduling systems - Manages all out-of-province resident elective requests -Coordinates resident accommodations at community training sites
Manages approvals of vacation requests including notification to services and residents, ensuring that adequate house-staff coverage for patient care is not compromised -Administers resident personnel files including evaluations, exam results, attendance records, correspondence, licenses, research projects and remediation documentation

Prepares resident personnel files for bi-annual performance meetings with Program Director
Maintains records of attendance at Journal Clubs, academic seminars, NRP and ACLS courses, conference, vacation, courses and lieu days -Organizes Journal Club -Prepares notification to all services ensuring residents are freed of all clinical obligations without compromising appropriate resident house-staff coverage during periods of mandatory program educational events and courses

Finance-related Support

Reconciles all residency program and resident reimbursements and faculty teaching payments through FMIS and departmental online database
Reconciles, prepares, and maintains all financial spreadsheets and records
Prepares and submits resident reimbursement of site call or home call, statutory holidays and chief resident stipends
Submits payroll codes for residents to Vancouver Coastal Health payroll
Submits formal teaching Smartforms
Resident Education Support

Develops, manages and monitors databases for the purposes of maintaining faculty teaching information (contact information, tracking of teaching evaluation
administrative-support-gr-, administrative-support-gr--jobs-in-british-columbia
Job Location British Columbia
Date Posted 08 Aug 2020
Employer Email --No Email
Apply for Administrative Support 3 (Gr6)
Jobs in UK Jobs in Canada Jobs in USA Jobs in Switzerland Jobs in Netherlands Jobs in Ireland Jobs in Qatar
Jobs in South Africa Jobs in UAE Jobs in Singapore Jobs in Australia Jobs in Saudi Arabia Jobs in Kuwait Jobs in Malaysia