DBA Program Administrative Assistant

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Employer - Pacekids
Job Description

Pacekids Programs is looking to hire a DBA (Developmental Behavioural Aide) Program Administrative Assistant working
out of the North Pacekids location (808 55th Ave NE). The position is 37.5 hours a week and would start ASAP. The
position is administrative focused, and would provide admin support to team members involved in our home-based DBA
programs, while working closely with other members of the Pacekids team.

Pacekids Programs offers a variety of programs to children in the Calgary area, including our Early Childhood Services
(ECS) Preschool and Kindergarten programs funded by Alberta Learning, and our Developmental Behaviour Aide (DBA)
program funded through Family Supports for Children with Disabilities (FSCD).
Include but are not limited to:
Program Administrative duties
Communicate with the DBA team, managing requests, identifying areas for support
Assist with filing, photocopying, scanning
Audit and archiving Children’s folders
Create and update documents to help keep the DBA team organized and efficient in delivering services
Attend team meetings – including taking minutes and documenting action items
Family Binders
Coordinate intake and program paperwork required for binder tracking
File paperwork
Follow-up with families on paperwork outstanding
Set-up and audit binders to ensure that team members have all the necessary client forms and documents
Work with the larger Pacekids FSCD team to ensure that current procedures are efficient and up to date
Hour Tracking (Nominals) and Invoices
Provide accurate documentation of hours worked by Aides and Therapists through time-sheets and caseload summaries
Front Reception & Other Admin Back-up
Provide support/back-up for North Receptionist as required
Provide back-up for other Program Assistants as required
Ongoing support and assistance for the DBA Team – including Supervisors, Coordinator, Therapist and Aide
Create visual resources using Boardmaker
Train Aides on Boardmaker, and payroll system
Co-Manage Toy Lending and Resource Room, and work with the team to help them locate the appropriate resources

Provide administrative support as required
Support other Pacekids team members with special projects as required

Full Time DBA Program Administrative Assistant
Pacekids Programs | 808 55th Ave NE Calgary, AB T2E 6Y4 | www.pacekids.ca
Pacekids Programs is family focused and strives
for excellence in the therapy, education and family
empowerment of children with special needs.
Core competencies and qualifications:
Exceptionally strong computer skills in both Word and Excel
Very strong communication skills, both oral and written
Ability to effectively communicate with various stakeholders — with a strong focus on internal and external
customer service
Organizational skills with a high attention to detail
Ability to multi-task, prioritize and manage deadlines
Experience working in a busy office environment
Demonstrated ability to work independently, with an emphasis on self-initiative, professionalism,
patience, maturity and tact
Own vehicle with ability to help pick-up supplies and attend off-site meetings
We are looking to hire immediately. Please direct your cover
letter and resume to: Lori James, Managing Director, FSCD
Programs at lori.james@pacekids.ca. (Please note: applications
without a cover l

Location - Canada
Date Posted - 25 Jul 2019
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