Administrative Assistant

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EmployerUniversity of Western Ontario
Job Description

$21.70 an hourTemporary, ContractAbout Western Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference. About Us Western’s Schulich School of Medicine & Dentistry is a leading Canadian centre of outstanding education and research, shaping health and dental care for the next generation. The Schulich School of Medicine & Dentistry team strives to obtain international recognition through excellence in dental education, research and patient care. To foster that vision, Schulich Dentistry develops the knowledge and skills in dental professionals to provide exemplary care to the diverse communities that we serve and to influence the future of undergraduate and postgraduate dental education through scholarly inquiry, innovation and research. Responsibilities
The Administrative Assistant administers and coordinates all Human Resources functions within Schulich Dentistry.
The Administrative Assistant is responsible for administering Schulich Dentistry’s payroll in an accurate and timely fashion and assists with all aspects of administration regarding faculty and staff recruitments, appointments and promotions. The Administrative Assistant is a key member of the administrative team who is accountable for supporting the recruitment, hiring, and appointment processes. The incumbent has the responsibility to ensure that weekly and monthly payroll for faculty and staff is completed in compliance with Western’s payroll deadlines. Prioritizes the administration of payroll and human resource functions to ensure deadlines are met in accordance with Western’s policies. Consults with the Associate Director, Finance & Administration to establish timelines and priorities as needed. Reconciles weekly and monthly payroll reports, keeps track of deadlines for pay sheets, data submissions reconciliations Administers contracts for Adjunct Clinical Professor appointments and monitors for reappointments Responds to department inquiries, follows guidelines and deadlines to committees, human resources, payroll, and collective agreements. Coordinates meetings with faculty members and the Director in accordance with the requirements of the Collective Agreement (e.g. Annual Performance Evaluation) Uses sound judgment to ensure the proper dissemination of sensitive and confidential materials Develops and maintains multiple spreadsheets for tracking and reporting purposes to support payroll, time and attendance, using various formulas Advises faculty of Teaching and Service Workloads for the upcoming Academic year Organization of own work day and management of own tasks Composition of email responses, telephone and in-person queries relating to Payroll and Human Resources, ensuring compliance with Schulich School of Medicine & Dentistry, Western University corporate offices policies and procedures Qualifications

College Diploma in an Office Administrative field
4 years’ experience in accounting and payroll administration, with providing administrative support to senior ma

LocationLondon, ON
Date Posted16 Feb 2019
Employer ProfileNot Mentioned
keywordAdministrative administrative assisstant Administrative Support Administrative Function Administrative Assistance administrative officer administrative executive administrative work Administrative Operations Administrative Skills
Experience1-5 years
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