Administrative Assistant

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EmployerUniversity of Western Ontario
Job Description

TemporaryClassification & Regular Hours Hours per Week: 35

Level: M Please note, this position is a 9 month temporary full-time contract opportunity. About Western Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference. About Us Established in 2008 and housed within Western Science, the Centre for Planetary Science & Exploration (CPSX), an interdisciplinary program, is the hub of planetary science research and exploration in Canada and a leader in the delivery of high impact, experiential post-secondary academic and industry training programs. CPSX is home to the largest group of graduate students and faculty in planetary science and exploration in Canada, with over 50 faculty and 30 graduate students from 11 different departments, and a growing number of alumni ( Responsibilities The Administrative Assistant will provide support for a variety of administrative tasks, which support the development and implementation of education and outreach programs for the Centre for Planetary Science & Exploration. The incumbent will serve as a resource and point of contact for various internal and external stakeholders in regards to administrative matters related to the David Dunlop Observatory camp and various Space Matters initiatives, answering or re-directing inquiries as appropriate. The Administrative Assistant will perform a range of tasks ensuring that deadlines and schedules are met, such as coordinating logistics and scheduling for camps, events and meetings, facilitating the preparation and distribution of program documents, correspondence and communications and marketing materials, updating websites and social media accounts, maintaining databases and records and providing support for special projects as required. Qualifications Education:
2 year community college diploma in Office Administration Experience:
3 years' experience providing administrative support and customer service in a business office setting3 years' experience participating in public education and outreach initiativesExperience participating in Space-related public education and outreach initiatives would be an asset Knowledge, Skills & Abilities:
Knowledge of planetary sciences programming would be an assetAbility to organize, plan and coordinate events of various sizesKnowledge of and ability to manage social media platforms relevant to student populationsDemonstrated strong attention to detail, accuracy, and proofreading abilities with an excellent command of the English languageVerbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audienceDemonstrated ability take initiative, to work independently and follow through on work assignmentsAbility to apply active listening to hear and understand the complete message being communicatedCompetency to maintain confidentiality and treat sensitive information with discretionAbility to establish rapport with people from diverse backgroundsDemonstrated a

LocationLondon, ON
Date Posted15 Feb 2019
Employer ProfileNot Mentioned
keywordAdministrative administrative assisstant Administrative Support Administrative Function Administrative Assistance administrative officer administrative executive administrative work Administrative Operations Administrative Skills
Experience1-5 years
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